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San Jose Public Library
san jose, CA, United States
30+ days ago
San Jose Public Library
San Jose, California, United States
30+ days ago

Description

Please note that applications are currently not accepted through CalOpps or any other third-party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers 
About the Department 

The award-winning San José Public Library (SJPL) boasts more than 550 employees,19-percent bilingual workforce, and has24branch libraries, including the Dr. Martin Luther King, Jr. Library, which is the city’s main public library jointly operated through a unique partnership with San José State University. SJPL serves a diverse community of more than one-million residents and currently has over700,000library members.  The library has worked to cultivate and establish a 21st century library experience dedicated to public service and committed to equity, diversity, and inclusion at the core of its efforts.In addition to providing free library services to the community,SJPL proudly leads two citywide initiatives - the City’s Education and Digital Literacy Strategy and the City’s SJ Access digital equity initiative, which has become the number one provider of free public access to Wi-Fi connectivity, tech device lending, and multi-lingual digital literacy programs and support in the city. 

SJPL is located in the 10th largest city in the nation and is the largest public library system between San Francisco and Los Angeles; a proud recipient of the prestigious IMLS National Medal for Museum and Library Service and the Gale/Library Journal Library of the Year Award; and is an acknowledged leader in providing innovative services to meet the changing needs of the community.

SJPL enriches lives by fostering lifelong learning and ensuring that every member of the community has access to a vast array of ideas and information. The library department is a place where people do great work and make a difference in our community. To see examples of the impact SJPL’s work has on our community and all that library staff have accomplished in the past calendar year, you can review the SJPL’s 2020 Impact Report. For more information about the department, please visit our website www.sjpl.org. Join us to make a difference! 

SJPL’s Volunteer Services Unit actively recruits, trains, and engages a diverse group of over 3,000 volunteers who contribute more than 90,000 service hours annually, leveraging skills to enhance library services and support community members in lifelong learning and education. The unit has been recognized statewide for pioneering volunteer recruitment strategies and programs to enhance the library’s volunteer offerings. 


For more information about the San José Public Library, please visit www.sjpl.org

 
Positions & Duties

SJPL is recruiting a Volunteer Coordinator to administer the library’s volunteer programs, organize volunteer activities, and provide support and resources to staff who work directly with volunteers on-site and virtually. The position will coordinate volunteer assignments and use various tools to develop, evaluate, and promote Library volunteer opportunities, such as: Summer Learning, Summer Lunch, Homework Club, English Language Learning Conversation Clubs, Teens Reach youth volunteers, technology and computer support and digital literacy, and adult literacy.  

The Volunteer Coordinator is also responsible for coordinating and leading the library’s volunteer recruitment and recognition efforts throughout the year, as well as systematizing the volunteer screening process, including scheduling and conducting LiveScan background checks and COVID-19 vaccine verification of volunteers as needed.  

In addition, the Volunteer Coordinator will serve as a liaison for the San Jose Public Library Foundation (SJPLF), who frequently works with corporate donors to develop group volunteering opportunities at SJPL. The nonprofit Foundation fundraises and facilitates corporate sponsorship on behalf of the library to support library services and will work in coordination with the Volunteer Coordinator to develop meaningful corporate volunteer opportunities. 
This position will: 

  • Prepare training materials and procedural guides for both volunteers and staff 
  • Plan, coordinate, and lead volunteer events 
  • Develop promotional campaigns to increase the number of volunteers 
  • Develop recognition activities for the volunteer program 
  • Interview, screen, place, and onboard volunteers 
  • Utilize Better Impact, the City's online volunteer management software, to collect and analyze statistics on volunteers, and train and support staff in using these tools 
  • Collect and analyze statistics on volunteers, including hours of service, skills possessed, training received, availability, and special needs; provide information and data for routine report outs. 
  • Assist with developing system-wide volunteer programs 
  • Collaborate with partner organizations and stakeholders, such as the San José Public Library Foundation, to facilitate volunteer requests and placements 

Please note: The Library continues to allowhybridor virtualworkas appropriate. 

Selection Process 

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.  

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.  
 
You will be prompted to answer the following job-specific questions during the online application process:  
 
1. Have you successfully completed high school or possess a General Education Development (GED) or California Proficiency Certificate AND have one (1) year experience in coordinating or managing a volunteer program. 

  • Yes 
  • No 

2. Please describe your experience coordinating or managing a volunteer program and include the name of the organization(s), your job title(s), and your start and end date. 
 

3. Do you have a valid California driver's license? 

  • Yes 
  • No 

4. Do you have event planning experience, either in-person, virtually or both? 

  • Yes 
  • No 

5. Describe your level of proficiency in utilizing common business computer applications including but not limited to: Excel, Word, Access (or another database program), Outlook, PowerPoint and SharePoint.  Please provide an example of how you have used each application in your work 
 
6. Please provide an example of a time you identified a motivational or developmental need in a person or group you work with and describe the methods that you used to help people attain new skills and meet goals.
 
7. Are you able to work evenings and weekends on an as needed basis for special events or trainings? 

  • Yes 
  • No  

 
If you have questions about the duties of these positions, the selection or hiring processes, please contact aletia.egipciaco@sjlibrary.org 


The application deadline is 11:59 PM, Monday July 11th on the final filing date. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application.  
 
If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityJobs@sanjoseca.gov and we will research the status of your application. To verify the status of your application or to retrieve a draft application, log in and click on "My Career Tools".

Additional Information 

Employees in this classification are represented by Municipal Employee's Federation (MEF), AFSCME, Local No. 101. 

COVID-19 MANDATORY VACCINATION AND TESTING POLICY 

Per the City’s COVID19 Mandatory Vaccination Policy, the City requires all employees starting on or after February 11, 2022, to provide proof of vaccination as a condition of employment absent a documented medical and/or religious exemption. Proof of vaccination means that employees are required to be “up-to-date” with regards to the COVID-19 vaccine. Consistent with the Santa Clara County Public Health Order issued on December 28, 2021, "up-to-date" means that an employee is not only "fully vaccinated," but has also obtained any booster doses of a COVID-19 vaccination for which they are eligible, within 15 days of first becoming eligible.



Requirements

Minimum Qualifications 

Any combination of training and experience equivalent to:  
 
1. Education: Successful completion of high school, General Education Development (G.E.D.) Certificate or California Proficiency Certificate.  
2. Experience: One (1) year experience in coordinating or managing a volunteer program.  
 
Required Licensing 

Possession of a valid California driver's license.  
 
Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San José will not prepare or file a labor condition application with the Department of Labor.

Job Information

  • Job ID: 64219715
  • Location:
    San Jose, California, United States
  • Position Title: Volunteer Coordinator (FT)
  • Company Name For Job: San Jose Public Library
  • Industry: Resource Center/Library
  • Job Function: Volunteer Management
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: H.S. Diploma/Equivalent
  • Min Experience: 1-2 Years
  • Required Travel: 10-25%
  • Salary: $59,592.00 - $72,488.00 (Yearly Salary)

Please refer to the company's website or job descriptions to learn more about them.

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